Many law firm need qualified legal administrative assistant. Below are all you need to know what is the job description for legal secretary or legal administrative assistant in California
An authorized assistant is effective to assist the law firms and also paralegals from the attorney and it has a variety of tasks largely depending on the every day needs from the agency. The assistant may be enquiered to arrange and also process authorized paperwork including summonses, issues, subpoenas, is of interest, affidavits, movements, and also pretrial contracts. The personnel will handle mailing, faxing, or perhaps arranging with regard to alternate shipping of correspondence to be able to customers, witnesses, and also court officers. A authorized assistant agendas appointments, solutions the primary collection for the agency, helps make replicates, and also drafts company memos. The assistant will organize and look after the company's rules libraries, paperwork, and also circumstance records along with help law firms within obtaining job, health-related, along with files relevant to instances. Taking records at authorized get togethers, customer selection interviews, and also hearings or perhaps depositions are going to be expected. A authorized assistant will hang out researching authorized journals and also researching data source to recognize legislation and also court options highly relevant to the company's instances. An expert attitude is essential when controlling the firm’s law firms and also customers, and also excellent syntax and also punctuation are anticipated in different created correspondence whether it is e mailed, faxed, or perhaps sent throughout the postal assistance. Office hours fluctuate while using caseload and also plan for the agency, nevertheless usually go beyond fourty hours weekly. A authorized assistant ought to be capable of successfully make use of regular company tools including computer systems, models, copiers, readers, fax equipment, phones used to merely, and also calculators. A authorized qualifications is essential, whether through a diploma in a very linked field or perhaps simply by previous expertise earning a living for a law firm.
Legal Secretary Job Duties Resume that you can use when apply for California Law Firm:
- Organize and maintain law libraries, documents and case files.
- Schedule appointments, answer phones, make photocopies, draft and type office memos.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses and court officials.
- Assist attorneys in collecting employment, medical and other records.
- Prepare and process legal documents and papers; summonses, subpoenas, complaints, appeals, motions and pretrial agreements.
- Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
- Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
- Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
- Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
- Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
- Maintains client confidence by keeping client/attorney information confidential.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
- Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.